Sourcing
Competitive Bidding and Vendor Pricing for Store Rollouts
Sourcing is the pre-award work of turning a need for pricing into a committed contract price. RolloutIQ runs bids, RFPs, and negotiated quotes on one shared pricing form, so every vendor is comparable and every award is defensible.
The Problem
Why Getting to a Contract Price Is Slow and Messy
When bids arrive as email attachments in five different shapes, comparing them is manual, the decision is hard to defend, and the winning number has to be rekeyed into the budget.
Five Bids, Five Layouts
Each vendor prices in their own spreadsheet. Lining them up by hand is slow and error-prone, and it is hard to tell padding from a genuine difference in scope.
No Apples-to-Apples Comparison
Without a shared form and a fixed pricing method per line, totals are not comparable. The cheapest bid is not always the lowest cost once exclusions and qualifications are read.
Awards Without a Paper Trail
Email-based awards leave no record of who approved what, no protection against favoritism, and nothing to hand an auditor when a commitment is questioned.
What RolloutIQ Does
What Sourcing Should Do
RolloutIQ makes the pricing exercise structured, comparable, and auditable, from the request through the awarded number flowing into the budget.
Bid, RFP, or Negotiated
Create the request type that fits the buy, a competitive bid, an RFP, or a negotiated quote, each built on the same structured foundation.
One Shared Pricing Form
A reusable template lays down the same cost lines for every vendor, with the pricing method fixed per line (lump sum, unit price, time and materials, not-to-exceed, or cost plus fee) so bids are directly comparable.
Sealed Bidding
Keep every response hidden from your own team until the deadline, then open them all at once. It removes any question of favoritism.
Side-by-Side Leveling
A leveling matrix lines up every vendor as a column with section subtotals and a grand total, and flags line items that sit well above or below the pack so padding and gaps are easy to question.
Immutable Bid Versions
Every submitted bid is frozen as a version. Compare any two submissions from a vendor line by line, and the full history survives for audit.
Governed Awards
Route an award through an approval chain sized to the amount, with the requester unable to sign off their own award. A large commitment gets the scrutiny it deserves.
Straight to the Budget
The winning award carries into the project budget with no rekeying, and an award that lands over budget can automatically open a budget revision for review.
In Practice
How Multisite Teams Use It
Run a Competitive GC Bid
Apply your standard pricing form, attach the drawings and site photos, and invite five general contractors. Compare all five on one screen and award the winner.
Keep Bids Sealed Until the Deadline
On a sensitive buy, hold every response until the window closes so no one on your team sees a number early. The matrix opens for everyone at once.
Commit a Price Without Rekeying
Award the winner and let the number flow into the budget. If it lands over budget, a revision opens automatically for finance to review.
FAQ
Sourcing FAQ
Construction sourcing software runs the pre-award pricing exercise for a project, the competitive bid, RFP, or negotiated quote that gets you to a committed contract price. RolloutIQ puts every vendor on one shared pricing form, lines their bids up side by side, and routes the award through an approval chain, with a full audit trail.
When you turn on sealed bidding for a request, vendor responses stay hidden from your own team until the deadline, then open automatically all at once. It keeps the process fair and removes any question of who saw what when.
Yes. The leveling matrix shows each vendor as a column and each cost line as a row, with section subtotals and a grand total. Line items that sit unusually high or low against the other bids are flagged so they are easy to question.
The awarded number carries forward into the project budget without rekeying. If the award exceeds the budget, RolloutIQ can automatically open a budget revision for review, and the whole award is recorded with its approval history.
Ready to Make Every Bid Comparable?
See how RolloutIQ turns scattered vendor pricing into a structured, auditable sourcing workflow that feeds your budget. Book a demo with our team.