Platform
Everything You Need to Manage Retail and Multi-Site Rollouts
Purpose-built modules, agentic enablement via MCP, and a tenant-isolated architecture, all in one platform designed specifically for multi-site retail construction and store development.
Platform Modules
Purpose-Built Modules. One Platform.
Every module is purpose-built for retail construction teams and works seamlessly together.
Locations & Spaces
The canonical register for every location you operate. Each operating site is a Location tagged by Brand, Region, and Market, with the physical real estate underneath it kept as its own durable Space so relocations and renovations never lose the project history.
- One record per location with computed lifecycle status and an auto-generated reference number
- Space as a first-class real-estate record under the Location and above its projects
- Table and Map views on one set of Brand, Region, Market, and Status filters
- Guarded delete and per-location visibility scoping for outside contractors
Project Management
Critical-path project schedule built into the platform that already runs the project, with four CPM dependency types, live ripple recalculation, and an append-only change log on every save.
- Gantt with Day, Week, Month, and Quarter scales and a computed today line
- FS, SS, FF, and SF dependencies with signed lag, plus near-critical-band float
- Inline preview of every downstream shift before you commit
- Forward or backward recalculation from the project's target opening date
Budget Management
A governed cost baseline for every store project. Build it from a reusable template, lock it with approvals, and change it only through routed, fully versioned revisions.
- Reusable budget templates
- Approval routing by change size
- Immutable, versioned baselines
- Contingency reserves with drawdown
Change Order Management
Every priced scope change, from every vendor stream, routed for approval by size and flowed into the budget. Immutable per-round history and a directive lane for urgent work.
- Priced change from every vendor stream, not just the GC
- Approval routing by size with an optional cumulative trigger
- Construction Change Directive lane for urgent work
- Automatic draft budget revision on approval
Punch List Management
Run every store walk in one backlog, GC pre-punch through 30-day warranty. Capture items on the floor plan, route them to vendors with safe visibility, and verify each one before it closes.
- Every walk on the project in one backlog, checklists and ad-hoc defects together
- Floor-plan pin-drop capture, colored by status, mobile-first
- Verification step before an item closes, with a tenant-customizable state machine
- Vendor-safe visibility and a personal inbox of every open item across all projects
Document Management
All your project documents in one searchable, tenant-isolated repository. Contracts, specs, closeout packages, and everything attached to a project, location, drawing set, or RFI.
- Polymorphic file attachment to every entity that needs it
- In-place previews and background batch downloads
- Customer-controlled share links with expiry and access caps
- Append-only audit trail on every upload, download, and share
Drawings
Upload the architect's multi-page PDF; we split it into individual sheets, read each title block, and publish a clean per-sheet library with full version history. The current set is one click away from a compiled PDF.
- Multi-page PDF upload with automatic per-sheet split and OCR'd title-block tagging
- Per-sheet version history with automatic supersession across re-issuances
- NCS-weighted discipline ordering across lists and the compiled set
- Compile current state to a single PDF in one click
Vendor Management
Keep every outside firm and the people inside them in one directory you reuse across projects. Assigning a company a role on a project gives its team scoped access automatically, and pulls that access the day they come off.
- Single directory of companies and contacts, searchable and reused across the platform
- Company role assignments that grant external partners scoped project access
- Vendor blackout so sensitive fields stay hidden from external company users
- Audit trail on every assignment, with access revoked the day a firm is removed
Sourcing
Pre-award vendor pricing for a store project. Run a bid, RFP, or negotiated quote on one shared pricing form, level every response side by side, and award through an approval chain that feeds the budget.
- Bid, RFP, and negotiated requests on one shared, reusable pricing form
- Sealed bidding that hides responses from your team until the deadline
- Side-by-side leveling matrix with outlier flags and immutable bid versions
- Governed awards with maker-checker approval that carry into the budget
Reporting & Analytics
See the health of every active project in one place. A portfolio view rolls up status, schedule health, and key dates so leadership can spot risk without chasing weekly status decks.
- Portfolio dashboard across every active project
- Schedule-health roll-ups (on-track, at-risk, behind) by project
- Key-date and opening-countdown visibility across the portfolio
- Drill from the portfolio view straight into any project's detail
RFI Management
Structured Requests for Information with three-axis classification (Category, Reason, Root Cause), an explicit official answer, vendor-safe visibility, and a litigation-grade audit trail. Built for the $1,080-to-$3,000-per-RFI cost burden multisite operators carry.
- Three-axis classification: Category x Reason x Root Cause
- Per-project auto-numbering with the official-answer badge on the binding comment
- Vendor blackout on Root Cause, with CSV export honouring visibility scope
- Closed-RFI comment lock with administrator reopen and a recorded reason
Multi-Channel Notifications
Right person, right channel, right time. Notifications reach people by email and in-app today, with per-user preferences and event-driven routing. SMS, Slack, and push are on the roadmap.
- Email and in-app delivery, with SMS, Slack, and push on the roadmap
- Per-user notification preferences
- Category and priority routing rules
- Event-driven (RFI mentions, status changes, file shares)
Meetings
Run OAC and coordination meetings on the project record. Per-project numbering, decisions log with supersession, action items as first-class Tasks, carryover from prior meetings, and an audit-logged published record.
- Per-project numbering (MEET-1, MEET-14) with a tenant-configurable prefix
- Tenant-curated meeting types with agenda templates that pre-fill notes
- Decisions log with bidirectional supersession across meetings
- Action items become first-class Tasks, with carryover surfacing stalled items
Actionable Intelligence
The platform surfaces where to act
Before you ever connect an agent, RolloutIQ™ is already doing the intelligent work. It reads the state of every project and points your team at what needs a decision now, right on the modules above.
Portfolio health roll-up
Every project reports one status, on track, needs attention, at risk, or no schedule, computed from how many schedule items are behind plan. The at-risk store surfaces before it costs an opening date.
Slips that flag themselves
When a planned date passes without progress, the row turns red and labels itself with the number of days behind, so the slip surfaces without anyone having to catch it.
Ripple preview before you commit
Move one date and see every downstream deliverable that shifts, and by how many days, before you save. A near-critical band surfaces what is one bad day from the critical path.
Routed to the right person
Each event reaches the person who needs to act on it by email and in app, with a weekly digest of what is open, due, and overdue.
Agentic Enablement
Built for the AI Stack You Already Use
We are not in the business of selling you another LLM. We are in the business of making your construction data structured, accessible, and agent-ready, so your team builds the workflows it actually needs on the AI stack of its choice.
AI Access (MCP Server)
RolloutIQ™ ships AI Access, a permission-scoped Model Context Protocol server for your workspace. Connect Claude, Cursor, or any MCP-aware assistant through a guided in-browser approval, or a pasted access token for CLI clients, on the stack you already use.
Structured Project Data
Drawing sets, schedules, budgets, RFIs, companies, and tasks all live as typed, queryable entities. Clean structured data is the prerequisite for any meaningful agentic capability your team builds on top.
Permission-Scoped by Design
An assistant reaches your locations, spaces, projects, and schedules always scoped to the connected user's permissions, never more than that person could see by signing in. Owners and admins oversee and revoke every connection, and a per-workspace switch turns AI Access off entirely.
Tenant-Isolated by Architecture
Separate PostgreSQL database per tenant. Cross-tenant data leaks are structurally impossible, not a policy guarantee. Audit logs are append-only and tracked with timestamp, IP, user agent, and change delta. The data your agents read is the data your enterprise security team will sign off on.
Industry-Wide Headwinds
The Universal Headwinds Every Multisite Operator Faces
Beneath segment-specific complexity, the same handful of risks repeat across every retail, hospitality, healthcare, and infrastructure rollout. RolloutIQ™ surfaces them at the portfolio level so you can act on them before they cost an opening date.
Long-Lead MEP Procurement
Lead times run long across the board: rooftop HVAC at 16 to 20 weeks, electrical switchgear averaging 44 weeks, custom hoods at 12 to 20 weeks, and refrigeration at 8 to 16 weeks. Mature operators pre-procure 18 to 24 months ahead of lease execution, which makes portfolio inventory visibility table stakes.
Entitlement & Variance Gating
When use is not by-right (drive-thru in pedestrian district, late-night operation in residential, alcohol near school), discretionary entitlement adds 3 to 9 months. Community opposition is a real kill risk that you need to flag at the deal stage, not at construction start.
Landlord Delivery Risk
Delivery-condition mismatches, late landlord work, and stalled TI draw cycles are the most-cited cause of retail schedule slip. Tracking demised-premises condition, deemed-approval triggers, and TI draw timing is the single highest-leverage portfolio activity.
Permit Multiplicity & Jurisdictional Variance
Building, fire, electrical, mechanical, plumbing, health, signage, grease, hood, and liquor permits each run on different timelines (2 to 8 weeks each). LA, NYC, and SF widen ranges 2 to 3x versus suburban markets. Location-aware permit templates are essential.
Inspection Sequencing & AHJ Sign-Off
Health, fire, mechanical, and final electrical inspections do not run in parallel. Missed sequencing costs 2 to 3 weeks per project. Automating inspection coordination, mapping AHJ dependencies, and triggering only when prerequisites are met removes the most preventable schedule friction.
Stocking Float & the Final 20%
The last 20% to 30% of construction overlaps IT commissioning, fixture install, and merchandising. Coordination chaos in this window kills opening dates. Visualizing the buffer between substantial completion and grand opening lets PMs spot bottlenecks weeks in advance, not days.
Comparison
Purpose-Built for Retail Rollouts
See how RolloutIQ™ compares to generic project management and traditional construction PM tools.
Retail-specific workflows
RolloutIQ™
Construction PM
Generic PM
Canonical location register with computed lifecycle status
RolloutIQ™
Construction PM
Generic PM
Real estate kept separate from the construction project
RolloutIQ™
Construction PM
Generic PM
Multi-site portfolio view
RolloutIQ™
Construction PM
Generic PM
MCP server for custom agents
RolloutIQ™
Construction PM
Generic PM
Governed budget with approval routing
RolloutIQ™
Construction PM
Generic PM
Vendor directory & company roles
RolloutIQ™
Construction PM
Generic PM
Competitive bidding & bid leveling
RolloutIQ™
Construction PM
Generic PM
Tenant-isolated database architecture
RolloutIQ™
Construction PM
Generic PM
Real-time dashboards
RolloutIQ™
Construction PM
Generic PM
Mobile-first design
RolloutIQ™
Construction PM
Generic PM
Append-only audit logging
RolloutIQ™
Construction PM
Generic PM
Who It's For
Built for Every Department
RolloutIQ™ serves cross-functional teams across your organization, giving each department the tools and visibility they need.
Ready to Build Smarter?
See how RolloutIQ™ can streamline your retail and multi-site rollout program. Book a personalized demo with our team.